CrewDay gives coordinators a live dashboard to manage assets, assign tasks, and broadcast messages — while volunteers get a dead-simple task list via a magic-link URL.
Built for event production companies and nonprofits who can't afford surprises.
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Live task board
Assign tasks to volunteer teams by priority and due time. Watch status flip from Pending → In Progress → Completed in real time, with overdue tasks and blocker notes surfaced instantly.
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Asset tracking
Track every piece of gear from Pending to Checked In to Placed. Know exactly where your equipment is at any moment.
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Broadcast messages
Push a message to all volunteers instantly. They see it at the top of their task list — no group text needed.
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Magic-link volunteer access
No app install, no login. Share a URL with a team and they're live. Their task list loads in seconds on any phone.
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Team presence
See which volunteer teams are online right now. Heartbeat pings keep presence accurate to the minute.
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Multi-event season management
Run as many events as you need. Each event has its own tasks, teams, and assets — no cross-contamination between shows.
Two views. One source of truth.
Coordinator
Command the whole event from one screen
✓Create tasks and set priorities (Critical → Low)
✓Set due times and catch overdue tasks at a glance
✓Assign tasks to any volunteer team
✓Watch real-time progress as teams complete work
✓Track asset check-in and placement
✓Broadcast messages to all active volunteers
✓See which teams are online right now
Volunteer
Open a link. Get to work.
→No download, no account — just a URL
→See your team's tasks sorted by priority
→Tap to claim a task and mark it in progress
→Leave a blocker note for the coordinator
→See live broadcast messages from the coordinator
→Works on any phone or tablet
Ready for your next event?
Set up your first event in minutes. No credit card required.